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  • Writer's pictureAJ Cheponis

Streamline Your Hiring Process

Updated: Nov 20, 2023

A bad hiring decision is expensive. Replacing an employee costs companies anywhere from thousands of dollars to hundreds of thousands of dollars. And this might just be the tip of the iceberg, as a poor hire will also have indirect costs, such as damaging morale and company culture.

But in an effort to minimize mishires, many companies have adopted extensive hiring processes. Hiring decisions today often involve multiple rounds of interviews – we’ve seen up to 12 rounds – plus lengthy background checks, as well as other steps. And there’s no strong evidence that it’s even working. The treatment has become worse than the disease.

Especially in cross-functional organizations, a new hire will often need the support of a multitude of coworkers to be successful. It can therefore seem respectful to let everyone that will be involved in a person’s success have a say in their being hired. And once a coworker has interviewed a candidate, ignoring their reservations risks coming across as even more disrespectful. As a result, many companies have developed consensus-oriented hiring cultures, often rooted in the fact that coworkers don’t want to hurt each other’s feelings.

The bureaucratic method is also sometimes rooted in hiring managers trying to protect their own careers. They might have seen how a coworker has been reminded about a poor recruiting outcome and as a result lost status in the organizational hierarchy. Or it might be due to loss aversion, the well-established bias that often the pain of losing or doing a mistake is psychologically twice as powerful as the pleasure of gaining or doing the right decision. In reality, the bureaucratic method of hiring destroys a lot of value by missing out on stellar candidates while adding little value.

Is the cost of recruitment bureaucracy worth the benefits?

The current historically high number of unfilled jobs, 50% higher than the prior record, poses a question: Is a cautious approach to recruiting worth it if doing so means that we leave money on the table by having unfilled revenue-generating positions?

One reasonable answer is “maybe.” If it improves the quality of hires it might be worth the effort. That’s a big “if.” Our strong recommendation is to invest the time and resources need to test that “if.” In our experience, it is nearly always assumed that asking job candidates to jump through extra hoops and rejecting candidates as soon as a colleague expresses the slightest doubt about them improves the quality of hires, but this assumption is rarely tested.

One firm we worked with was short of about 100 inside sales reps. Each prospective hire had to go through five to six steps before interviewing with the ultimate regional hiring manager. Some of these hiring managers would then extend job offers to three-quarters of pre-vetted candidates while others would only offer one-quarter of candidates a role. Upon reviewing their data, we were able to show them that the pickier hiring managers did not pick better performers while leaving a higher number of roles vacant for longer. As each unfilled sales position cost the company more than $100,000 in margins, it was easy for the firm to understand the cost of this unnecessary practice.

An opposing view is that defensive hiring practices might help you avoid an occasional poor hire, but at some point, the marginal benefit is so small that it’s not worth it. In their review of their hiring processes, Google discovered that they could capture 86% of the value produced by interviews in the first four interactions. While each additional interview would increase the predictive accuracy by about a percentage point, Google decided this was not worth the cost, including the risk of losing good candidates. Following a similar logic, Amazon has settled on five interviewers per candidate.

Help your company transition to better hiring practices.

Even if you recognize that defensive hiring practices are hurting your chances to land great candidates, switching your organization’s hiring practices might be easier said than done. Here are a few measures you can take to nudge your organization in the right direction.

  • Save your team countless wasted hours. Using a workplace-specific behavioral and cognitive model for each position will allow you to focus on applicants who will naturally soar in the position.

  • Reduce the number of interviewers in your process. If you have more than three of four interviewers, chances are that the costs associated with the additional complexity in your process have exceeded the benefits they produce.

  • Be explicit about whose decision it is. Steer your organizational culture away from a consensus-oriented approach. Instead, for each role make it explicit whose decision it is, who else might have veto power, and that other interviewer should not be offended if a candidate is hired despite not getting their approval. And then keep repeating this message until most of your coworkers adapt to this new approach.

  • Ask interviewers to use numerical ratings when evaluating candidates. Doing so helps hiring committees focus on the holistic view rather than on one-off negative comments. Having interviewers submit their ratings before getting input from their colleagues will have the further benefit of reducing the chance of groupthink in your evaluations.

  • Remove the “Dr. Deaths” from your hiring committee. Track which interviewers turn down the most candidates, and if they are not better at picking good hires, communicate with them that they will be removed from the hiring committee if they don’t correct their behavior.

  • Change your culture to reward those who spot great hires, not penalizing those who end up with occasional poor performers. You can further do this by emphasizing the difference between good decisions and good outcomes. Sometimes a fully logical bet will result in a poor outcome. If needs be, call out those spreading negativism.

Changing your company’s consensus-oriented hiring culture will not be easy. But the steps listed above can help you gain an edge in your industry by hiring highly productive employees that are overlooked by your competitors.

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